Receptionist / Office Administrator - Malta


Contract Type Permanent
Sector Admininstration jobs in Malta

RecruitMalta are currently helping our client who is a leading insurance company with a global footprint, who has a great opportunity for a Receptionist / Office Administrator to join this high performance team based in Ta’ Xbiex. The company is moving into an expansion phase, is progressive and ambitious, has a policy of promoting from within and has a dedication to professional training and progression.


Reception Duties:
• To answer incoming telephone calls, outline purpose of call and forward calls to appropriate personnel and departments.
• Greet walk in clients/guests/members professionally while also determining the nature and purpose of their visit by following company procedure to maintain office security
• Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries.

Office Administration:
• Dealing with local suppliers for deliveries
• Managing office supplies
• Managing the maintenance and the cleaning of the office
• Schedule appointments, maintaining & updating calendars, reminding respective personnel of their appointments, book business lunches, cabs, flights and hotel accommodations Making sure that meeting rooms are organised for visitors
• Assisting is organising team activates
HR Administration:
• Onboarding & Off boarding preparation including the paper work such as Jobs plus and FS4
• Maintaining and update of policies and procedures
• Managing time sheets for interns


Knowledge and Skills     


• Experience of working in an office environment in a similar role.

• Familiar with Microsoft Office office software (Word, Excel etc).

• Attention to detail

• Ability to follow standard procedures and work accurately to given time targets for self and potential reportees.


You will already live in Malta


Salary circa €18k based on experience with benefits package.



How to Apply? If you want to find out more about this role, send your CV to






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